Essential Elements Of A Good Business Letter
Clarity
The content of the letter should be written in such a manner that it is immediately understood by the reader to respond appropriately. The words used in the business letter should be simple, specific, and clearly expressed without any ambiguity on the part of the reader.
Courteous
The foundation on which every business letter rests is courtesy. It forms the base for building a long term relationship with the other organization or the individual. In short, it should use positive, encouraging words to draw the reader’s attention towards the letter.
Concise
Business letters should not be a long drawn story. It should be short and to the point, so that the reader gets the accurate meaning that is conveyed by the writer.
Correct Attitude
The sender should advocate positive attitude while framing the letter. This has serious implication on the reader as it may risk the decisive dialogue set between the two parties.
Correct Tone
It refers to the mood or expression the writer uses in his letter. It should be tactful, positive and formal because a wrong or negative tone can change the whole content of the letter.
The content of the letter should be written in such a manner that it is immediately understood by the reader to respond appropriately. The words used in the business letter should be simple, specific, and clearly expressed without any ambiguity on the part of the reader.
Courteous
The foundation on which every business letter rests is courtesy. It forms the base for building a long term relationship with the other organization or the individual. In short, it should use positive, encouraging words to draw the reader’s attention towards the letter.
Concise
Business letters should not be a long drawn story. It should be short and to the point, so that the reader gets the accurate meaning that is conveyed by the writer.
Correct Attitude
The sender should advocate positive attitude while framing the letter. This has serious implication on the reader as it may risk the decisive dialogue set between the two parties.
Correct Tone
It refers to the mood or expression the writer uses in his letter. It should be tactful, positive and formal because a wrong or negative tone can change the whole content of the letter.
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